Virtual Team Tools

Virtual Team Tools

Working from home has become the new norm amid the rise of Covid-19. With the inability to collaborate with your teams in person, virtual tools are essential in order to maintain the same levels of efficiency and productivity. Since it can be overwhelming to organize a team virtually, we compiled a list of the best tools so that you can stay connected and tackle projects from anywhere in the world.

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⭐️ Ratings based on compatibility, features, and pricing ⭐️


Video Conferencing

Video conferencing gives teams the power to meet face to face no matter where you’re working. Many of these platforms allow for hundreds of participants and unlimited meeting time so that your team can achieve all their goals.

Available on desktop and mobile devices, Zoom provides the security your business needs including meeting passwords, virtual waiting rooms controlled by the host, and encryption for all meetings. With a secure platform, meeting attendees can feel safe sharing their screen, utilizing the virtual whiteboard, and recording the meetings to save to the cloud.

Features: Chat, Analytics, Polling

Pricing: $$$

Rating: ⭐️⭐️⭐️⭐️

Google Meet allows meetings of 100 people with an hour time limit and low cost subscriptions are available to extended these limits. The platform is not only compatible with Google but also Microsoft 365 so that your team can successfully collaborate on projects.

Features: 100 Person Meetings, Web and Mobile, Integrated with Google and Microsoft 365

Pricing: $$

Rating: ⭐️⭐️⭐️⭐️

With the ability to integrate with the apps your team uses daily, Cisco Webex provides a virtual space for seamless collaboration. The additional features including screen, file, application, and whiteboard sharing allow more work and brainstorming to be done as a group.

Features: 100 Person Meetings, Web and Mobile Platform, Screen/File/ App Sharing

Pricing: $$$

Rating: ⭐️⭐️⭐️

Interactive whiteboards, voting and polling, and screen sharing with the ability for annotation let your team communicate efficiently and make key decisions from anywhere. ezTalks Cloud Meeting also works on all operating systems and has the potential to hold 500 attendees in a meeting allowing every member of your team to be a part of the action.

Features: 500 Person Meetings, Desktop Sharing, Interactive Whiteboard

Pricing: $$

Rating: ⭐️⭐️⭐️

Skype has no borders when it comes to virtual teams with free international meetings, language translation for voice messaging, and a subtitles feature. Screen sharing and call recording also allow for effective team communication throughout any project.

Features: Language translator, free international meetings, screen sharing, call recording

Pricing: $

Rating: ⭐️⭐️⭐️⭐️


EMAIL

As one of the most common virtual tools, email has allowed companies to communicate one on one and in groups without setting up an actual meeting. While technology continues to change, the features and abilities of email platforms have improved.

With twice the amount of storage as a personal Gmail account and no ads, there’s no limit for communication on Gmail. The Chat and Meet features are integrated within the platform as well for easy scheduling and instant communication.

Features: Google integrated, Custom email address, twice the storage of personal account

Pricing: $$$

Rating: ⭐️⭐️⭐️⭐️

Outlook gives your team the professionalism they need in an email with a custom domain name and security against malware and spam. The platform also makes team collaboration a breeze with other Microsoft 365 applications being integrated into the email.

Features: Microsoft Integrated, Security from malware and spam, 50GB mailbox

Pricing: $$$

Rating: ⭐️⭐️⭐️⭐️

As the most frequently used alternative to Outlook, Thunderbird provides some of the same features as other email platforms but is completely free. Add-ons like scheduling are also available on the platform for increased productivity.

Features: Free, Scheduling add-on, Large file management

Pricing: $

Rating: ⭐️⭐️⭐️

Similar to Thunderbird, Seamonkey shares a similar user look and doesn’t require a subscription. The email platform contains key features such as instant chat, read receipts, and junk mail detection.

Features: Free, Instant chat, Junk mail detection

Pricing: $

Rating: ⭐️⭐️⭐️

Spike is the future of email. The unique platform is a blend of email and messaging so that communication is in real-time and more conversational. Additional features include to-do lists, calendars, and live collaboration.

Features: Instant chat, To-do lists, Calendars

Pricing: $$

Rating: ⭐️⭐️⭐️⭐️


Folder Sharing

Folder sharing is essential to teams working virtually. These platforms are more efficient than sending folders through email because of the security and storage features.

OneDrive ensures your whole team is on the same page with changes syncing to all accounts and the ability to access folders and files from any device. Security is also a key feature on the platform with guest links available for clients and permission settings for folders.

Features: File security, Access files on multiple devices, Easy file synching

Pricing: $$

Rating: ⭐️⭐️⭐️⭐️⭐️

Unlimited storage and file recovery makes Dropbox the perfect option for companies to collaborate on any project. Your team’s files and folders are always secure as well with sharing controls, account transfer, and account wipe features.

Features: Unlimited storage, Remote wiping, Account transferring

Pricing: $$$

Rating: ⭐️⭐️⭐️⭐️

Google Drive is ideal for businesses that utilize other G-Suite applications. The drive file stream feature allows you to access folder and files from your desktop and mobile device. With option to upgrade plans your team can also have unlimited storage.

Features: Google integrated, Potential for unlimited Storage, Web and mobile

Pricing: $$

Rating: ⭐️⭐️⭐️

Sharepoint is another platform that integrates with Microsoft apps and allows seamless collaboration among your team. It features key elements to allow your business to run smoothly including policy auditing, electric form generation, and interactive business portals so information can be securely shared.

Features: Microsoft integrated, Form generation, Live/Interactive business portals

Pricing: $$

Rating: ⭐️⭐️⭐️

Box makes sharing easy with the ability to access the app on any device. It also integrates with other popular business platforms such as Microsoft 365, G-Suite, and Slack. It’s perfect for any team in your company and has the ability to repeat common workflow processes.

Features: Easy integration, Flexible security, Web and mobile

Pricing: $$$

Rating: ⭐️⭐️⭐️⭐️


Project Management

Project Management tools allow your team to track every aspect of their work to ensure that everything from finances to scheduling is taken care of. They also serve as a virtual hub for real time collaboration and communication.

Basecamp offers unlimited project and user space making it possible for your team to take on as many clients as possible. Clients and contractors can also have access to files pertaining to their projects so that everyone can stay on the same page. Real time chat and to do lists make collaboration and project planning easy.

Features: Unlimited user space, 500GB storage, Project templates

Pricing: $$$

Rating: ⭐️⭐️⭐️

Trello provides a variety of features that makes project management simple and straightforward. The butler tool can dictate scheduling, commands, and rules to your team. Administrators on the platform can restrict access and invite new team members to insure privacy on every project your team tackles.

Features: Butler feature, Privacy controls, Check list + calendar

Pricing: $$

Rating: ⭐️⭐️⭐️⭐️

Scoro is an independent platform that allows you to manage every part of your project from budgeting to time tracking. These features ensure that all parts of your project are accounted for while also tracking your team’s KPIs. The CRM and quoting features also allow you to access contacts and quotes easily.

Features: Finance tracker, Project portfolio, Assignment trackers

Pricing: $$$$

Rating: ⭐️⭐️⭐️

Microsoft Project lets your team prioritize projects and create timelines so that you can easily manage all your work. Calendars, file sharing, and report generation make collaboration effective across all teams. With a wide range of features, this platform will allow your team to excel and successfully manage any project.

Features: Team dashboard, Report generation, Resource tracker

Pricing: $$

Rating: ⭐️⭐️⭐️⭐️

With availability on all devices and the integration of Google Drive and Dropbox, ActiveCollab maximizes the ability for teams to collaborate. Finance and schedule tracking allows your team to remain on top of budget and time constraints. The app also promotes open communication with messaging features.

Features: Integrates with Google and Microsoft, Available on all devices, Finance manager

Pricing: $$

Rating: ⭐️⭐️⭐️⭐️


Chat

Ideal for real time communication, chat platforms allow teams to easily ask questions, set up meetings, and share content. These chat features can also integrate with larger services like G-Suite and Microsoft 365.

Google Chat is apart of the G-suite and made to help businesses succeed as it allows users to communicate directly or in groups. Additionally, conversations can be organized into threads allowing teams to divide conversations into different categories. It is integrated with the G-suite so meetings through Google Hangouts, emails from Gmail and files from Google Drive can easily be shared via the chat.

Features: Integrated with G-Suite, Threads for projects, File sharing

Pricing: $

Rating: ⭐️⭐️⭐️⭐️

Similarly to Google Chat, Microsoft Teams allows for easy instant messaging between individuals or teams. It is integrated with Microsoft Office so the chat can easily access outlook emails, Outlook calendar and other Microsoft Teams services.

Features: Integrated with Office 365, Email to messaging, Individual and team chat

Pricing: $$

Rating: ⭐️⭐️⭐️⭐️

Slack is a tool designed for businesses online communication needs. With Slack your team can easily stay in touch with individual messaging or group messages. Additionally, you can organize individuals into channels for specific projects or teams where people can easily communicate, share files and keep up with their progress.

Features: Multiple channels, Save and search messages, Integrates with other apps

Pricing: $$

Rating: ⭐️⭐️⭐️⭐️⭐️

Jabber is a Webex Cisco service that includes all of the tools your team needs to communicate virtually. Along with video conferencing and voice chat, Jabber includes an instant messaging service that allows teams to communicate one on one or in group messages.

Features: Instant messaging, Individual and team chat

Pricing: $

Rating: ⭐️⭐️⭐️

Grape is an independent messaging tool that works similarly to Slack because you can organize chat into projects or teams as well as communicate one on one. It’s also available on web and mobile making it easy to access chat anytime, anywhere.

Features: Web and mobile versions, Project chats, Individual chats

Pricing: $$

Rating: ⭐️⭐️⭐️


Voice

Company phones are a thing of the past with the ability to use voice calls on your computer or mobile device. These platforms allow you to easily make one on one calls or set up group calls for larger meetings.

Google Voice gives people the option to use Google to make their phone calls. With Google Voice you can make or receive phone calls on any device anywhere. Additionally, Google’s AI automatically filters spam calls and transcribes voice messages for you.

Features: Filters spam calls, Integrates with Google, Compatible on all devices

Pricing: $$$

Rating: ⭐️⭐️⭐️⭐️

In addition to chat, Jabber can be used to make voice calls. Jabber allows for people to call individuals or teams and send voice messages.

Features: Individual calls, Team calls, Compatible on all devices

Pricing: $$

Rating: ⭐️⭐️⭐️

Much like Jabber, Grape also allows for voice calls. Through Grape you can make one on one calls as well as group calls.

Features: Individual and group calls, Instant messaging

Pricing: $$

Rating: ⭐️⭐️⭐️

Viber can make secure audio and video calls as well as instant voice messages to individuals and groups. Viber allows you to make calls and save voice messages across multiple devices.

Features: Security, Instant voice messages, Ability to save calls

Pricing: $$

Rating: ⭐️⭐️⭐️

The most traditional way of voice chat is through mobile phones. Not everything needs to be done through an app, sometimes it is easiest to just give someone a call on their phone.

Features: No app needed, Traditional, Easy

Pricing: $

Rating: ⭐️⭐️


Calendar

Efficient scheduling is a key indicator of a successful team. With these calendar platforms, not only can you schedule meetings and due dates but you can also create to-do lists and manage projects.

Google calendar is a very valuable part of the G-suite offering. Due to its integration with Google, events can easily be added to your calendar through Gmail. Additionally, Google calendar can be used on every device as it backs up your information automatically. Google calendar for business makes it easy to schedule meetings because you can overlap your calendar with employees’ calendars, share calendars and manage meeting invitees.

Features: Integrated with G-Suite, Incorporate images and maps, Calendar sharing

Pricing: $

Rating: ⭐️⭐️⭐️⭐️⭐️

Much like Google calendar, Microsoft outlooks calendar is a valuable aspect of the Microsoft teams product. It integrates with other Microsoft products allowing for events to easily be added through Outlook email and for easy scheduling of video calls through Microsoft Teams.

Features: Integrated with Office 365, Schedule video calls

Pricing: $

Rating: ⭐️⭐️⭐️⭐️

Asana is a very powerful calendar and scheduling tool designed specifically for project management. Administrators can create multiple calendars for employees or groups and assign them to different individuals. To-do’s and assignments can easily be added and tracked through the calendar as well. Administrators also have the option to overlap multiple calendars to see when their employees have free time for meetings, or extra projects.

Features: Integrates with various platforms, To-dos and assignments, Multiple calendars

Pricing: $$

Rating: ⭐️⭐️⭐️⭐️

Similarly to Asana, Teamup is a calendar built for managing your team. One master calendar can be created to keep track of everything going on within your team as well as many sub calendars which can be assigned to individuals or groups. Teamup makes it very easy manage your teams busy schedules

Features: Master calendar, Shared calendars, Email integration

Pricing: $$$

Rating: ⭐️⭐️⭐️

Apple calendar is the most convenient option for people who use Apple products because it is built into the software and allows for easy use on all Apple devices. However, it lacks the features of the other calendars when it comes to managing a team.

Features: Built into Mac iOS, Integrates with other calendar platforms, Access on all Apple devices

Pricing: $

Rating: ⭐️⭐️⭐️


Webinar

Webinars are ideal for large company presentations or for sharing your expertise with an audience. These platforms can not only record your presentation but they also allow interactive features during the webinar.

Webinarjam is a tool made specifically for webinars that gives your team the opportunity to design the webinar right for you. Webinarjam allows for unlimited attendees with its premium plan as well as a built in analytics platform where you can see advanced data from your session.

Features: Browser friendly, Unlimited attendees, Session analytics

Pricing: $$

Rating: ⭐️⭐️⭐️⭐️

Known for its video conferencing services, Zoom can also be a very powerful webinar tool. Since it is not made specifically for webinars, it does not have as many features as other services but it is simple and very easy to use.

Features: High quality video, Attendee limit, Downloadable analytics

Pricing: $$

Rating: ⭐️⭐️

LiveStorm provides a variety of services to meet the needs of your webinar. Choose between uploading a previously created video, presenting live or a combination of both. The premium service allows for unlimited webinars, unlimited moderators, 4 hour events and up to 100 attendees. Attendees can be boosted from 100 to either 250 or 1000 for an additional cost.

Features: Uploaded or live webinar, Attendee interaction, Unlimited webinars

Pricing: $$$

Rating: ⭐️⭐️⭐️⭐️

ClickMeeting is a webinar service that provides various features like polls and chat during the webinar. Allows for easy presentation by multiple moderators at once and can easily be linked to Facebook or Youtube to enhance engagement.

Features: Connects to Facebook and Youtube, Multiple presenters, Polls and surveys

Pricing: $

Rating: ⭐️⭐️⭐️

Much like Zoom, Demio is known for its video conferencing but can also be a tool for webinars. Demio allows for moderators to upload previously made videos or stream live with HD. Demio also offers built in analytics and automatically saves videos to the cloud so they can be downloaded.

Features: HD streaming, Saves in the cloud, Built in analytics

Pricing: $$$

Rating: ⭐️⭐️⭐️


Survey

Key for decision making, survey tools give every team member a voice when it comes to important choices. While great for use within teams, they can also be employed to connect with your customers.

Google forms is a tool that allows people to easily customize forms from various templates and manage event registrations. Forms can be sent for free but in order to access the full service with analytics you’ll need to subscribe to the G-suite.

Features: Integrated with Google, Automatic summary, Template variety

Pricing: $

Rating: ⭐️⭐️⭐️⭐️

Microsoft has a built in service, Microsoft Forms, that allows users to customize and send polls then gather the data in real time with charts and graphs.

Features: Polls, Quizzes, and Surveys, Data Visualization, Integrated with Office 365

Pricing: $

Rating: ⭐️⭐️⭐️⭐️

SurveyMonkey is arguably the most popular survey product. The site allows you to choose from questions generated by experts as well as several different survey templates.

Features: Template variety, Sample questions, Need subscription plan

Pricing: $$

Rating: ⭐️⭐️⭐️

Built in with Zoom is the ability to quickly create a poll and send it out the participants in the call or webinar. After the meeting, a report can be downloaded to help analyze the data from the poll.

Features: Live polling, Downloadable Report

Pricing: $

Rating: ⭐️⭐️

Turning Technologies provides service on web and mobile to easily schedule and share surveys with participants. It also allows easy access to results.

Features: Web and mobile versions available, Schedule and share feature, Easy Result Access

Pricing: $$

Rating: ⭐️⭐️

Survio is an independent service that lets users customize surveys and send them to thousands of people. Survio also collects data and uses it provides analytics.

Features: Customizable Surveys, Data summary, Unlimited participants

Pricing: $$

Rating: ⭐️⭐️⭐️

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